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Special Accommodations Policy

Special Housing and Meal Plan Accommodation Requests
Housing and meal plan requests are subject to a review process based on medical documentation and/or availability of the accommodation. To be considered for a special housing accommodation, students must complete the special housing accommodation request form and submit it to Health Services. This form can be found at www2.siena.edu/healthservices or by calling 518-783-2554. Students with special requests due to a medical condition are strongly encouraged to make the College aware of these needs as early as possible in the housing assignment process. Siena College’s Health Services will coordinate the review all requests for special accommodations as outlined below. Students should provide all required documentation by deadlines established by Health Services. Those dates are published at www2.siena.edu/healthservices. Please be aware that after the posted deadlines, certain types of accommodations may no longer be available for the upcoming semester.

Necessary Documentation
The College requires medical documentation from a licensed physician that describes the student’s medical condition and supports the request for a special housing accommodation. This documentation will be reviewed the College to determine if the request will be granted. The criteria and forms can be obtained online at www2.siena.edu/healthservices. The following are descriptions of the most frequently requested accommodations. This is not an exclusive list of accommodation requests.

Single Rooms/Reduced Occupancy: Single rooms comprise less than 1% of Siena’s residential space. In requesting a single room or reduced occupancy, a student must clearly demonstrate how sharing a sleeping area would adversely impact his or her ability to perform academically. The request should include an explanation of how typical roommate adjustments (such as using headphones, using a sleeping mask, or negotiating shared use of space) would not resolve the concern. The Director of Health Services will coordinate the review of the request with appropriate College officials. Students who are recommended to reside in reduced occupancy rooms will not be assigned to designated triples. Once a student who needs a special accommodation vacates a room, that room will return to its original designated occupancy.

Meal Plans: All resident students are required to purchase a meal plan. It is not possible for dining services to provide a specific menu of items for numerous special diets required by individuals. A student with special dietary needs that cannot be fulfilled by individual selection from the multiple-choice menu offered at either dining hall or the snack bars should contact Health Services to learn about the process for reviewing a special dietary request. The student will need to provide medical documentation to justify any special dietary requirements. If the Director of Health Services, in consultation with the College’s physician, can confirm the need for special dietary requirements, the student may be offered one of the following: a reduced meal plan or waiver of the meal plan or will work with the Director of Dining Services to obtain the food requirements necessary to meet their special requests. For example, low sodium, gluten free, and other types of special diets can be easily accommodated provided the student works closely with the Health Services and Dining Services staff. The decision of the Director of Health Services will be final in these matters. Food Allergy Disclaimer: Siena College Dining Services makes every attempt to identify ingredients that may cause allergic reactions for those with food allergies. Every effort is made to instruct our food production staff on the severity of food allergies. In addition, we label items with possible allergen-containing ingredients, however, there is always a risk of contamination. There is also a possibility that manufacturers of the commercial foods we use could change the formulation at any time, without notice. Students, guests, and other members of the Siena community concerned with food allergies need to be aware of this risk. Siena College Dining Services will not assume any liability for adverse reactions to foods consumed, or items one may come in contact with while eating at any of the college’s eating establishments. Students with food allergies are encouraged to contact Health Services at 518-783-2554 for additional information and/or support.

Air Conditioning: Only Padua Hall, the New Residence Hall, and the townhouse complex offer air conditioning. Additional air conditioning in these areas and in all other residence halls is prohibited. If a student has an extreme medical condition requiring him or her to live in an air conditioned environment, room air conditioners may be permitted with a medical exception. A physician must complete the air conditioner request form found at www2.siena.edu/healthservices and submit it to Health Services for review. A determination will be made by Health Services in consultation with appropriate medical staff and other college offices. If approved, facilities staff will install a window unit during the cooling season and remove during the heating season. Window units are prohibited in the townhouse complex, Padua and New Residence Halls as the temperature may be regulated in individual apartments.

Other: Students who have several accommodation requests due to a medical condition will need to submit all required information to Health Services. The Director of Health Services will coordinate the review of these requests with the appropriate College officials and coordinate implementation for approved accommodations.