Tenure & Promotion


School of Liberal Arts Template for

Tenure and Promotion Applications

The template (linked above) is a suggested format for applications for tenure and promotion to the Status Committee. The Status Committee makes recommendations to the President concerning all requests for tenure, promotion, sabbaticals, leaves of absence, part-schedule teaching, and emerita/us status. For official information, please see the Faculty Handbook and the Faculty Status web site. This document is a guideline only and does not supersede any information there.
Electronic Review
The Faculty Status Committee now requires one hard-copy binder and electronic versions of all other “essential documents.” The required documents listed on the Faculty Status Committee web site as of July 2012 are:
  1. Table of Contents and Departmental Guidelines
  2. Narrative (10 page max.)
  3. Siena College Personal Data Record (from Sedona):  It is the responsibility of the faculty member to maintain the accuracy of their personal data in the SEDONA database. Update your Siena College Personal Date Record in the SEDONA database.
  4. All Evaluations and annual observation letters by Department Head and School Dean from the start of the tenure track (should have original signatures).
  5. Peer Evaluations (if you have any)
  6. Summaries of Student Evaluations from the start of the tenure track
  7. List of all ancillary materials that will be on file in the Standish Library for review by the Committee (All documents from the Cover Sheet through List of Ancillary Materials should be scanned to the flash drive.)
Teaching Observations
The Handbook requires that tenure-track faculty be observed in the classroom once each semester by the department chair and once each year by the Dean or Associate Dean. It is your responsibility to set up these appointments. It is then the observer’s responsibility to give you prompt, written feedback on the standard form (included in template). Both of you must sign the form.
Biennial Review
Departments must conduct a formal pre-tenure review in the spring of the second and fourth years of the tenure track. If you were granted time toward tenure when you were hired, that moves you forward in the tenure cycle. For example, if you were granted one year toward tenure, you will begin at Siena in the second year of the tenure track and the two-Year Review will be due during your first year at Siena. If you were granted two years toward tenure, you will not have a two-year review; rather, your “four-year review” will occur in the spring of your second year at Siena. The tenure date is in your contract and cannot be changed.


The date of your tenure application was established at the time of hire and is in your contract. Faculty guidelines for tenure are based on the established guidelines at the time of your hire.  Each year, the VPAA’s office publishes deadlines for applications to the Status Committee. Typically, materials are due to your department by the third week in September. The department has two weeks to review them and write your letter. You then forward the packet to the dean, who has a week to review it and write a letter and return the materials to you. You then have one more week to make sure that all is in order, with a typical deadline to the VPAA by the third week in October. Tenure recommendations are usually completed by the Status Committee before the end of December; promotion recommendations usually by March.
The tenure and promotion decisions are based on the same materials, but the decisions are distinct. Faculty guidelines for promotion are based on the guidelines at the time of application for promotion. The Status Committee has separate meetings and votes on tenure and promotion. Typically, Assistant Professors in the tenure track apply for tenure and promotion to Associate Professor at the same time. 

If you have any additional questions about the process, please contact your department chair, Assistant Dean Allison Schultz, Associate Dean Vera Eccarius-Kelly, or Dean Janet Shideler.